|Purpose||Data (key elements)||Basis|
|Enquiring about our organisation and its work||Name, email, message||Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
|Subscribing to email updates about our work||Name, email||Consent - you have given your active consent.
|Making a donation||Name, email, address, payment information||Legitimate interests - this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.
|Signing up as a client
II. For Clients only: Consent to share personal Offending Information and Personal Medical Information
|Name, email,||Contract - by signing up as a client, you have entered into a contractual relationship as set out in the Licence Agreement. |
Consent-signed consent has been given
|Website functionality||Website activity collected through cookies||Legitimate interests |
- it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect.
2. How we use your data
For example, we may use your personal information to:
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/ If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
6. Cookies & usage tracking
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, and counting the number of people looking at a website.